Why is a workstation ergonomic setup important?

Absenteeism and litigation aren’t just caused by manual tasks. Ergonomics is recognised as one of the most important factors in the workplace health and safety environment today. Poor posture is the underlying cause of many musculoskeletal disorders that we manage on a daily basis. If you are sitting at a workstation it is essential that it be adjusted to fit you. A worker required to work in a poorly designed ergonomic work space is destined to injury. All ergonomic assessments are performed by fully qualified and practicing Physiotherapists, Osteopaths or Exercise Physiologists with extensive knowledge of the current legislation. Corporate Work Health Australia offer a number of ergonomic solutions for the workplace. We cater for both small and large companies and offer clients a variety of ways to provide ergonomic assessment & advice. If you have any queries about what ergonomic package might best suit your workplace, please call us to speak to a consultant.

Ergonomic Workstation

Group Ergonomic Desk Assessments

Level 1a. “Sit-Safe” Ergonomic Training/Workshop with individual ergonomic desk check (Ergonomic Audit)

Our basic level of ergonomic cover for organisations. This option is suited to larger groups of workers needing ergonomic advice. Our ‘Sit-Safe’ Ergonomic Training is completed onsite for groups of up to 25 workers per course. A registered Physiotherapist, Osteopath, Exercise Physiologist or Occupational Therapist will facilitate the training sessions that includes both theoretical and practical components, emphasizing the importance of postural awareness in the workplace, and teaching the basics of correct ergonomic setup (with a mock workstation) as well as common injuries and faults. This allows workers to return to their desks and correct the basics. We then spend the rest of the time available visiting each worker at their workstation to provide individual advice, making further ergonomic corrections and answering any questions they may have. This brief ergonomic workstation assessment will signal any high risk workers who require further follow up.

Case Example:

  • Suitable for 8+  workers, particularly larger groups of workers (50+)
  • ‘Sit-Safe’ Ergonomic Training provided for 45 minutes for all workers (we can also customise 30 and 60 minute sessions)
  • 10 minutes spent with each worker giving basic advice on workplace ergonomics at their workstation and making additional changes
  • 2 hour minimum booking
  • No individual ergonomic assessment reports provided, however, a summarized list of changes still required / ergonomic accessories required for each worker will be provided to management

Level 1b. Roaming Individual Workstation Desk Check

The roaming individual workstation desk check is suitable for larger sized organisations (15+ workers) and involves a 10 minute individual consultation with each worker at their workstation.   The desk check allows enough time to educate the worker on their chair, desk and ergonomic accessories and adjust these where appropriate or possible to improve their seated working posture and ergonomics.

Case Example:

  • Suitable for 15+  workers, particularly larger groups of workers (100+)
  • 10 minutes spent with each worker giving basic advice on workplace ergonomics at their workstation and making additional changes
  • 2 hour minimum booking
  • No individual ergonomic assessment reports provided, however, a summarized list of changes still required / ergonomic accessories required for each worker will be provided to management

Level 2. ‘Standard’ Group Ergonomic Desk Risk Assessments, 15 or 30 minutes per worker

 

15 minute ‘preventative’ ergonomic desk risk assessment

Typically, these workers are not experiencing any symptoms or injuries and the assessment aims to ensure that their ergonomic workstation is set up correctly to prevent injury.

30 minute ‘minor complaints’ ergonomic desk risk assessment

Typically, these workers have only minor symptoms (eg. occasional lower back ache) or injuries and the ergonomic assessment aims to ensure that their workstation is set up correctly to reduce symptoms and prevent further injury. With both length assessments our therapists will review the individual and their ergonomic workstation, identify any ergonomic issues, educate on reducing sedentary postures, modify where necessary their workstation to minimise risk of injury and provide recommendations in terms of self-management strategies, ergonomic accessories and safe working practices.

Ergonomic Case Example:

  • Suitable for 4+ ergonomic assessments/workers.
  • 15 or 30 minute assessment per worker
  • 2 hour minimum booking
  • Assessment includes: 1-2 page individual report documenting all findings, current issues, advice given to worker, changes made and any ergonomic accessories required

“Be proactive! Do not wait until a claim occurs to determine if there is a problem.”

Individual (One-on-one) Ergonomic Desk Assessments

Level 3a. ‘Standard’ One-on-one Ergonomic Desk Assessments (30minute assessment), including report

This ergonomic assessment is designed for an individual worker who may or may not be experiencing pain/discomfort. Our consultants are able to come to you to carry out one-on-one consultations to identify risk factors and assess root cause/s if present and provide recommendations on appropriate management. The assessment allows the health professional to assess the worker at a standard computer based workstation and make suggestions to prevent or minimise risk factors present.

Ergonomic Case Example:

  • Suitable for 1 ergonomic assessment/worker
  • nil pain/preventative, or
  • 1 pain region/short term complaint/s
  • Standard consultation and assessment (30mins) per worker, plus 30 minutes reporting time
  • standard computer based workstation only
  • nil concerns with tasks away from desk area
  • no treatment sought from worker for complaint
  • Ergonomic assessment includes: Standard report provided on assessment documenting tasks completed, worker concerns, current issues and hazards, advice given to worker, changes made to workstation, any ergonomic accessories needed with links to suitable equipment

Level 3b. ‘Specialised’ One-on-one Ergonomic Desk Assessments (longer assessment), including detailed report

This ergonomic assessment is designed for the injured worker. Many of your workers may complain about pain or numbness after sitting for prolonged periods at the desk. Even more worrying is that some workers often suffer in silence and fail to report the early onset of symptoms. Work performance can decrease as their comfort decreases. Our consultants are able to come to you to carry out one-on-one consultations to identify risk factors and assess root cause/s and provide recommendations on appropriate management. The assessment allows the health professional to interview the worker on their current concerns, any past injury history, and ensure that any modifications suit their individual needs. Our aim is to resolve and/or significantly improve symptoms which workers experience when at work and prevent the likelihood of aggravation occurring.

Ergonomic Case Example:

  • Suitable for 1 ergonomic assessment/worker experiencing current musculoskeletal complaints
  • injured worker, or
  • multi region/long term complaint/s
  • Longer consultation and assessment (60-75mins) per worker, plus 60-75 minutes reporting time
  • standard computer based workstation or non standard workstation, eg standing height bench
  • +/- concerns with other task/s in the office, eg manual handling, filing etc>
  • worker seeking treatment or referral from GP/Health Professional
  • Ergonomic assessment includes: Detailed report provided on assessment documenting tasks completed, worker concerns, current issues and hazards, advice given to worker, changes made to workstation, any ergonomic accessories needed with links to suitable equipment, details of current injuries and complaints and aggravating factors, specific advice given by practitioner and any necessary referrals

Level 3c. One on One Sit Stand Desk Assessment

This ergonomic assessment is designed for the for the worker who has requested or been requested by a health professional to be provided a sit stand workstation.

Ergonomic Case Example:

  • The worker is looking to start using a sit stand desk or has recently started using a sit stand desk.
  • The company is unsure of what type of sit stand desk (retrofit or full adjustable sit stand desk).
  • Suitable for all workers who have requested, been recommended or have been provided a sit stand desk.
  • Longer consultation and assessment (60-75mins) per worker, plus 60-75 minutes reporting time
  • Ergonomic assessment includes: Detailed report provided on assessment reviewing the workers presentation, physical characteristics of the worker and their job tasks to provide advice on suitability of utilising and specific guidelines of the use of a sit stand desk should this be deemed required for the worker.

Home Office Ergonomic & Safety Assessments

Level 4a. ‘Standard’ Home Office Ergonomic Desk & Safety Risk Assessment (worker has no musculoskeletal complaints)

All employers have a duty of care under current legislation to provide a safe workplace for their workers. If a worker is working from home this includes their home office and home environment. This level of assessment ensures your workers home office has been assessed for both ergonomic risk factors and general safety risk factors. Building on from our ergonomic assessments we are able to send a WHS qualified practitioner to your worker’s home office to complete an ergonomic assessment and safety risk assessment with report. Our consultants will carry out a risk assessment to identify all ergonomic hazards, plus assess manual handling issues, repetition, trip hazards, fire safety, ventilation, emergency contacts, childcare arrangements and first aid supplies. This will provide you with a report which can be kept with your Health and Safety Rep’s records for management.

Ergonomic Case Example:

  • Suitable for 1+ ergonomic and safety risk assessment/worker who works from home office.
  • Worker is not experiencing any musculoskeletal complaints.
  • Extended assessment per worker including consulting with HR, Health & Safety Rep/Officer & management can be arranged if needed.  Please discuss this with the consultant if you think this would be beneficial.
  • Ergonomic Assessment includes: Report provided including details of ergonomic assessment and safety risk assessment plus identified hazards.

Level 4b. ‘Specialised’ Home Office Ergonomic Desk & Safety Risk Assessment (worker is experiencing musculoskeletal complaints)

All employers have a duty of care under current legislation to provide a safe workplace for their workers. If a worker is working from home this includes their home office and home environment. This level of assessment ensures your workers home office has been assessed for both ergonomic risk factors and general safety risk factors. Building on from our ergonomic assessments we are able to send a WHS qualified practitioner to your worker’s home office to complete an ergonomic assessment and safety risk assessment with report. Our consultants will carry out a risk assessment to identify all ergonomic hazards, plus assess manual handling issues, repetition, trip hazards, fire safety, ventilation, emergency contacts, childcare arrangements and first aid supplies. This will provide you with a report which can be kept with your Health and Safety Rep’s records for management.

Ergonomic Case Example:

  • Suitable for 1+ ergonomic and safety risk assessment/worker who works from home office.
  • Worker is experiencing musculoskeletal complaints.
  • Extended ergonomic assessment per worker including consulting with HR, Health & Safety Rep/Officer & management if needed.
  • Ergonomic assessment includes: Detailed report provided including details of ergonomic assessment and safety risk assessment plus identified hazards.

Ergonomic Assessments For The Individual With A Home Office – A Home Consultation With An Osteopath or Physiotherapist

Note:  Individuals with private health fund rebates for osteopathy and physiotherapy rebates may be able to claim this as an osteopathy or physiotherapy consultation.  Please consult with our team if you are wanting to claim private health fund extras. 

This ergonomic assessment is designed for the individual with a home office and are currently unsure of the correct workstation set up or are suffering from a musculoskeletal complaint that is being aggravated and maintained by desk based work tasks.

The consultation with the osteopath or physiotherapist involves the following:

  • Case history
  • Musculoskeletal assessment
  • Treatment and management advice with regards to workstation hazards and risks that may be aggravating and maintaining your musuloskeletal complaint.

Following this consultation you will receive a report outlining hazards and risks associated with your workstation and advice on how to address these issues with control measures.  This includes advice regarding working posture, work tasks performed and workstation set up.  Referrals to appropriate practitioners will also be provided should this be required as part of your treatment and management plan.

Vehicle Ergonomic Assessments

Vehicle Ergonomic Assessment

Standard Vehicle Assessment

Description: 20-30 minute consultation with the worker.

Requirements:  Worker and vehicle must be present to undertake this assessment.

Who Would Benefit From This Assessment?

  • Workers who are required to drive for their employer.
  • Companies who are looking to raise the awareness and education for drivers to improve their seated work
    posture and educate them on how to set the vehicle up to suit their specific needs.

The vehicle postural assessment report includes:

  • Consultation with the worker regarding any specific issues they have with the vehicle.
  • Assessment of the workers current vehicle set up – sitting posture, entering and exiting the vehicle, working within the vehicle, unloading and loading of the vehicle.
  • Education and advice on how to adjust the vehicle to improve seated driving posture. 
  • Reporting on assessment findings, advice and education given.

Detailed Vehicle Assessment & Report

Description:  45-60 minute consultation and assessment.

Requirements:  Worker and vehicle must be present to undertake this assessment.

Who Would Benefit From This Assessment?

  • Workers who are required to drive for their employer.
  • Workers with specific musculoskeletal complaints that are impacted by driving the vehicle, working within the vehicle or loading/unloading the vehicle.
  • Companies who are looking to raise the awareness and education for drivers to improve their seated work
    posture and educate them on how to set the vehicle up to suit their specific needs.

The detailed vehicle postural assessment report includes:

  • Consultation with the worker regarding any specific issues they have with the vehicle.
  • Assessment of the workers current vehicle set up – sitting posture, entering and exiting the vehicle, working within the vehicle, unloading and loading of the vehicle.
  • Education and advice on how to adjust the vehicle to improve seated driving posture. 
  • Reporting on assessment findings, advice and education given.

Vehicle Comparison Assessment

Description: 90-240 minute consultation with worker

Requirements:  Worker and 2 or more vehicles to be compared must be made available on the day of the assessment.

Who Would Benefit From This Assessment?

  • Workers who are required to drive for their employer.
  • Workers with specific musculoskeletal complaints that are impacted by driving the vehicle, working within the vehicle or loading/unloading the vehicle where a decision over a suitable vehicle has not yet been made. 

The report includes:

  • Consultation with the worker regarding any specific issues they have with the vehicle.
  • Analysis of the vehicle features (seat, space, storage, entering/exiting) of one vehicle compared to another whilst considering workers specific needs and characteristics.

 

Whole Office Ergonomic, Manual Handling and Risk Assessment

The Office Risk Assessment involves the assessment of the following key areas:

 

  • Office layout
  • Workstations
  • Job Design
  • Workload and tasks
  • Lighting
  • Manual handling
  • Noise
  • Storage, housekeeping, cleanliness and cleaning methods
  • Floors & stairs
  • Computers, copying and other equipment
  • Hazardous substances
  • Personal protective equipment

Conducting an office risk assessment allows us to identify where there may be risks in the office environment and provide you with solutions to reduce the risk in the office work environment.   As part of the office risk assessment, consultation with key stakeholders such as HR, MD or Operations manager, OHS rep and office workers is required.

 

Duration:

The duration of the office risk assessment will vary depending on each company and may take between 1hr and half a day.

What happens after the assessment?

Our consultants will provide you with a detailed report on any hazards identified in the office risk assessment, and provide you with solutions to help reduce the risk in the workplace.

Benefits of Safe Workstation Setup

Improve worker's postural awareness at the workstation

Reduced workplace injury rates such as repetitive strain injuries and tendonitis

Comply with workplace health and safety legislation to provide a safe workplace

Improved worker comfort leading to a boost in work productivity

Reduction in poor workstation equipment/setup, poor postural habits and repetitive movements

Helps manage, mitigate and deflect personal injury claims

Call us today and start getting the most out of your employees.

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